Facilities & Workplace Management
Facilio
SF 8.2Connected facilities operations and maintenance platform
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Facilities & Workplace Management
Spacewell
SF 8.0Smart workplace and facilities management platform
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Quick decision guide
Choose based on your workflow
Facilio may fit better if...
- CMMS Module
- IoT Integration
- Tenant Portal
Spacewell may fit better if...
- IWMS Modules
- Workplace App
- IoT Sensors
Overview
How each tool is described
Facilio
What is Facilio?
Facilio is an AI-enabled Connected CMMS for multi-site facility operations. It brings maintenance, assets, service requests, vendors, inspections, inventory, compliance, and portfolio reporting into one environment while connecting operational data from building and enterprise systems.
- Maintenance role: teams can manage work orders, preventive maintenance, assets, inventory and spare parts, inspections, vendors, field service, and mobile maintenance across multiple sites. Portfolio dashboards provide consolidated maintenance, asset-uptime, and cost visibility while allowing teams to drill down to individual properties.
- Connected operations: Facilio connects with BMS/BAS, ERP, IoT sensors, CRM, and other systems through technologies including BACnet/IP, Modbus, OPC UA, Niagara, REST APIs, SQL, and file-based integrations. Its no-code workflow engine can automate approvals, SLA escalations, routing, and work-order actions, while Atom AI can query operational data, generate reports and dashboards, surface anomalies, and trigger actions within configured workflows.
- Implementation checks: buyers should assess asset hierarchies, legacy CMMS data, building-system connectivity, workflow design, user permissions, portfolio structure, migration requirements, and whether condition-based or predictive maintenance will depend on connected BMS and sensor data.
- Commercial considerations: Standard, Essential, and Enterprise are custom-quoted tiers. Facilio primarily licenses Connected CMMS by named Admin, Maintenance, and Portal users, although very small deployments may use building-based platform pricing. Software access carries an annual subscription, with a separate one-time implementation fee; some third-party integrations may also have setup and ongoing fees.
Facilio is particularly relevant to facilities and property teams that want multi-site maintenance execution, connected building data, configurable workflows, and AI-assisted operations on a shared platform.
Spacewell
What is Spacewell?
Spacewell provides smart-building software for workplace, energy, and facility/asset operations. Its current Smart Building Suite is organized around three core products—Workplace, Energy, and Asset—covering space utilization, reservations, occupancy intelligence, energy analysis, maintenance, vendor management, and building compliance across property portfolios.
- Workplace and facility operations: Spacewell Workplace manages floorplans, desk and room reservations, service requests, occupancy and indoor-air-quality data, space simulations, and—on higher tiers—visitor workflows and external sensor integrations. Spacewell Asset covers preventive and reactive maintenance, work orders, vendors and contracts, inspections, compliance, inventory, projects, and facility operations.
- Energy and AI: Spacewell Energy collects and analyzes building-energy data, benchmarks performance, detects abnormal consumption patterns, and forecasts future consumption. Spacewell also applies AI to occupancy and other building data for anomaly detection and forecasting. Separately, the Workplace AI Assistant lets employees use natural-language chat to find desks, make, change or cancel room bookings, and report workplace issues.
- Connectivity and implementation: Workplace can integrate with Outlook or Google calendars, IoT occupancy and air-quality sensors, building systems, and external applications through APIs and integrations. Energy supports more than 200 hardware and data integrations, including meters, sensors, BMS and SCADA environments. Buyers should therefore assess floorplan quality, sensor and building-system connectivity, source-data quality, API requirements, and which modules need to exchange information with existing property or enterprise systems.
- Plans and licensing: Workplace, Energy, and Asset currently use Entry, Advanced, and Ultimate plan structures, but the included capabilities and allowances differ by product. For example, Energy tiers vary by data-point and administrator allowances, Workplace progressively adds calendar synchronization, APIs, sensors, visitor management, and space analytics, while Asset expands from core maintenance into inventory, financial management, integrations, and customizable workflows. Some specialized capabilities require additional licenses.
Spacewell is most relevant to organizations managing multiple workplaces or buildings that want space utilization, employee workplace services, energy intelligence, and facility operations managed within a connected smart-building ecosystem. Its value depends on portfolio scale, available building data, required integrations, and whether consolidating these functions can replace fragmented workplace, energy, and maintenance workflows.
Side-by-side
Key differences
Criteria
Facilities & Workplace ManagementFacilio
Facilities & Workplace ManagementSpacewell
Best for
Facilities & Workplace Management
Facilities & Workplace Management
Score
8.2/10
8.0/10
Pricing
Contact sales
Contact sales
Category / audience
AI Maintenance, CMMS & Asset Reliability Software › Facilities & Workplace Management
- facilio
- connected facilities
- cafm cmms
AI Maintenance, CMMS & Asset Reliability Software › Facilities & Workplace Management
- iwms
- cafm
- workplace management
Feature check
Side-by-side feature check
Feature
Facilio
Spacewell
CMMS ModuleWork orders preventive maintenance and assets
-
IoT IntegrationConnects building systems and IoT sensors
-
Tenant PortalSelf service for tenants and occupants
-
Energy AnalyticsTracks energy consumption across portfolio buildings
-
Vendor ManagementCoordinates work with external service vendors
-
Mobile FieldMobile execution for field service teams
-
12 capabilities compared.12 differentiating rows are shown first.
Use cases
Who they're built for
Facilio
- Run portfolio of commercial buildingsManage maintenance and operations across commercial real estate
- Combine CMMS with IoT dataBring building IoT data into work management workflows
- Run sustainability programs across building portfoliosTrack energy and emissions across many portfolio buildings
Spacewell
- Manage corporate real estate portfoliosRun real estate operations across corporate portfolio buildings
- Run workplace services and bookingsCoordinate workplace services and meeting room bookings together
- Track space utilization across buildingsUse IoT sensors to track space utilization patterns
The trade-offs
Pros & cons of each tool
Trade-offs
Facilio
Pros
- Combines CMMS with IoT building data nicely
- Modern platform for connected commercial facilities operations
- Strong sustainability tracking and tenant services modules
Cons
- Smaller vendor footprint than larger IWMS players
- Best for portfolios with many connected buildings
- Needs engineering work to wire IoT sources
Trade-offs
Spacewell
Pros
- Backed by Nemetschek group with industrial heritage
- Combines IWMS with workplace and IoT tools
- Strong workplace experience and space analytics modules
Cons
- Less natural for plant focused industrial sites
- Smaller reference base outside European customer regions
- Implementation usually involves the Nemetschek partner network
Final verdict
Best fit depends on your workflow
Current catalog data shows meaningful overlap between Facilio and Spacewell. Use the signals below to decide based on workflow, ecosystem, pricing, and implementation fit.
Differentiators available
Facilio has 4 visible decision signals and Spacewell has 4.
Score signal
Facilio has the higher SoftFinders Score in the current catalog data.
Choose Facilio if…
- Run portfolio of commercial buildings
- Combine CMMS with IoT data
- Run sustainability programs across building portfolios
- CMMS Module
Choose Spacewell if…
- Manage corporate real estate portfolios
- Run workplace services and bookings
- Track space utilization across buildings
- IWMS Modules
TRY THEM YOURSELF
See which one fits your workflow
Both tools have their strengths, the best way to decide is to spend a few minutes inside each.