AI Meeting Assistant Software
Sembly AI
SF 7.9AI meeting assistant with semantic search
Free · PaidPro from $10/moFree plan available; paid plans start at $10 per user per month annual
AI Meeting Assistant Software
Fireflies.ai
SF 8.4AI meeting assistant with searchable knowledge
Free · PaidPro from $10/moFree plan available; paid plans start at $10 per user per month annual
Quick decision guide
Choose based on your workflow
Sembly AI may fit better if...
- Semantic Search
- Calendar Integration
- Use semantic search across meetings
Fireflies.ai may fit better if...
- Searchable Knowledge
- Broad Integrations
- Search across past meeting library
Overview
How each tool is described
Sembly AI
What is Sembly AI?
Sembly AI is a meeting-intelligence and agentic-work platform focused on professional services and other client-facing teams. It captures business conversations and turns them into transcripts, structured notes, tasks, searchable meeting knowledge, and client deliverables such as proposals, project briefs, reports, and follow-up documents.
- Meeting capture: Sembly can automatically join Google Meet, Microsoft Teams, Zoom, and Webex meetings through a connected calendar or direct meeting link. Users can also record in-person conversations through a microphone or upload existing audio and video files. Sembly supports transcription in more than 40 languages, including mixed-language meetings.
- From conversation to deliverables: After a meeting, Sembly produces transcripts, notes, summaries, and extracted action items. AI Chat can analyze individual or multiple meetings, while AI-generated documents turn meeting context into outputs such as proposals, status reports, project briefs, follow-up emails, risk logs, decision records, and other professional-services deliverables.
- Connected workflows: Sembly can synchronize meeting notes, transcripts, and tasks with systems including Salesforce, HubSpot, Slack, Notion, Jira, Asana, Linear, Confluence, and cloud-storage services, with additional connections available through Zapier and webhooks. This makes it particularly relevant to project, sales, agency, customer-success, and other client-facing teams that want meeting information reused in operational systems rather than left inside a meeting archive.
- Plans and scaling: Current paid plans are Basic, Pro, MAX, and Enterprise. Basic provides core meeting capture, transcription, notes, tasks, and single-meeting AI; Pro adds multi-meeting AI Chat, AI-generated documents, advanced search, analytics, MCP access, retention controls, and broader automations; MAX increases AI-document capacity and adds unlimited meeting history, audit logs, SSO, HD video, and additional governance controls. Enterprise extends MAX with custom contracts, security reviews, and dedicated support arrangements.
Sembly AI is most relevant to organizations where meetings regularly lead to client documents, project decisions, risks, tasks, and follow-up work. Its value depends on meeting volume, documentation requirements, integration needs, and whether teams consistently reuse conversation intelligence in downstream client and project workflows.
Fireflies.ai
What is Fireflies.ai?
Fireflies.ai is an AI meeting assistant that captures, transcribes, summarizes, searches, and analyzes conversations. It creates a searchable meeting workspace containing transcripts, recordings, summaries, action items, speaker data, and AI-generated insights that teams can reuse after meetings.
- Meeting capture: Fireflies can automatically join meetings as its notetaker on platforms including Zoom, Google Meet, Microsoft Teams, and Webex. It also supports bot-free capture through its Chrome extension, Windows/Mac desktop app, iOS and Android apps, connected dialers, and uploaded MP3, MP4, WAV, or M4A files. The desktop app can capture additional applications and calls running through the computer.
- AI-assisted meeting work: Meetings generate transcripts, summaries, notes, and action items. AskFred lets users question meeting content conversationally, while AI Skills can automatically extract structured information or produce outputs such as reports, follow-ups, CRM updates, sales coaching, interview feedback, and custom summaries from individual meetings or groups of meetings.
- Team workflows and analytics: Fireflies includes a Tasks Feed for managing action items and connects with more than 100 applications across CRM, project management, collaboration, storage, dialer, and conferencing categories. Higher tiers expand capabilities such as video recording, conversation intelligence, team analytics, storage, administrative controls, and enterprise governance.
- Plans and AI usage: Fireflies currently offers Free, Pro, Business, and Enterprise plans. Pro costs $10 per user/month annually or $18 monthly, Business costs $19 annually or $29 monthly, and Enterprise costs $39 per user/month with annual billing. Advanced functions such as AI Skills and some AskFred workflows use separately metered AI credits, with additional credits available as paid add-ons.
Fireflies is most relevant to individuals and teams that want conversations to remain searchable and actionable after meetings rather than functioning only as recordings. Its value depends on meeting volume, integration requirements, collaboration needs, and how consistently teams reuse transcripts, tasks, AI Skills, and conversation intelligence in their existing workflows.
Side-by-side
Key differences
Criteria
AI Meeting Assistant SoftwareSembly AI
AI Meeting Assistant SoftwareFireflies.ai
Best for
AI Meeting Assistant Software
AI Meeting Assistant Software
Score
7.9/10
8.4/10
Pricing
Free · PaidPro from $10/mo
Free · PaidPro from $10/mo
Category / audience
AI Productivity & Meeting Software › AI Meeting Assistant Software
- ai summaries
- productivity
- ai meeting assistant
AI Productivity & Meeting Software › AI Meeting Assistant Software
- ai summaries
- crm integration
- productivity
OVERLAP
Where Sembly AI and Fireflies.ai are similar
Both tools cover similar catalog signals. The deciding factor is usually workflow fit, implementation needs, and ecosystem fit.
4 capabilities3 workflows
Shared capabilities
Capability overlap
Shared workflows
Workflow overlap
Feature check
Side-by-side feature check
Feature
Sembly AI
Fireflies.ai
Semantic SearchSemantic search across captured meeting transcript libraries
-
Calendar IntegrationCalendar integration across major calendar platforms today
-
Searchable KnowledgeSearchable meeting knowledge across captured transcripts today
-
Broad IntegrationsBroad integrations across major workspace and CRM
-
AI TranscriptionAI transcription across the meeting recording program
AI SummariesAI summaries across captured meeting transcripts today
8 capabilities compared.4 differentiating rows are shown first.
Use cases
Who they're built for
Sembly AI
- Use semantic search across meetingsUse semantic search across captured meeting transcript libraries
- Start free with Sembly todayStart free with Sembly AI across new users
- Run knowledge worker meeting workflowRun knowledge worker meeting workflow across remote teams
Fireflies.ai
- Search across past meeting librarySearch across past meeting libraries across captured transcripts
- Sync meetings into broad integrationsSync meetings across major workspace and CRM today
- Start free with Fireflies todayStart free with Fireflies across new individual users
The trade-offs
Pros & cons of each tool
Trade-offs
Sembly AI
Pros
- Strong semantic search across captured meeting transcript libraries
- AI summaries across captured meeting transcripts today globally
Cons
- Smaller public review base relative to Otter today
- Best fit for individuals and small remote teams
Trade-offs
Fireflies.ai
Pros
- Searchable meeting knowledge across captured transcripts today
- Broad integrations across major workspace and CRM today
Cons
- Bot joins calls visibly during meetings recordings today
- Pricing climbs as seats and AI features scale
Shared trade-offs
Catalog data lists these trade-offs for both tools.
Pros
- Free starting tier across new individual users today
Cons
- AI features are layered, not deeply AI native
Final verdict
Best fit depends on your workflow
Current catalog data shows meaningful overlap between Sembly AI and Fireflies.ai. Use the signals below to decide based on workflow, ecosystem, pricing, and implementation fit.
Shared catalog overlap
Sembly AI and Fireflies.ai share 7 catalog signals, so the decision should focus on fit rather than broad capability alone.
Differentiators available
Sembly AI has 4 visible decision signals and Fireflies.ai has 4.
Score signal
Fireflies.ai has the higher SoftFinders Score in the current catalog data.
Choose Sembly AI if…
- Use semantic search across meetings
- Start free with Sembly today
- Run knowledge worker meeting workflow
- Semantic Search
Choose Fireflies.ai if…
- Search across past meeting library
- Sync meetings into broad integrations
- Start free with Fireflies today
- Searchable Knowledge
TRY THEM YOURSELF
See which one fits your workflow
Both tools have their strengths, the best way to decide is to spend a few minutes inside each.